Accommodations

We arrange several accommodations around Kyoto International Community House, the venue of the HPDC2016. JTB Western Japan has been appointed the official travel agent for the symposium and will handle accommodation. Please note that Hotel reservation will be made on a first-come, first-served basis.

Hotel List

JTB has booked following hotels in Kyoto during the conference period. Reservations will be processed in order of application. Price includes breakfast, service fee and 8% consumption tax.

Grade	Hotel name	29-May to 3-June		4-Jun		Access
		Single * or single use of twin room	Twin or double * price for two people	Single * or single use of twin room	Twin or double * price for two people
Deluxe	Kyoto Hotel Okura	-	JPY 41,200	-	JPY 48,600	1 min. walk from Kyoto Shiyakusho-mae sta.
Superior	Hotel Monterey Kyoto	JPY 13,500	JPY 20,520	JPY 16,740	JPY 30,240	2 min. walk from Karasumaoike sta.
Standard	Hearton Hotel Kyoto	JPY 9,720	JPY 16,300	JPY 9,720	JPY 16,300	5 min. walk from Karasumaoike sta.
Standard	Hotel Gimmond Kyoto	JPY 11,500	JPY 20,000	JPY 11,500	JPY 20,000	5 min. walk from Karasumaoike sta.
Standard	Kyoto Garden Hotel	JPY 10,500 (single room only)	-	JPY 10,500 (single room only)	-	5 min. walk from Karasumaoike sta.

1. Kyoto Hotel Okura
2. Hotel Monterey Kyoto  
3. Hearton Hotel Kyoto
4. Hotel Gimmond Kyoto
5. Kyoto Garden Hotel

 

Reservation System

 

Participants wishing to reserve hotel accommodation should apply online no later than May 13 2016, 12:00 (noon) JST (extended). Please read the following information carefully and go to the online reservation form.

Reservation Deadline: 12:00 (noon) of May 13, 2016, Japan Standard Time (GMT+9)
(Please note that reservations cannot be made after all the accommodations have reached the set number even if it is before the deadline.)

Payment Information

Application should be accompanied by a remittance covering the hotel deposit (one night room charge) due JTB Western Japan. (The hotel deposit will be credited to your bill. All hotel expenses deducting the deposit should be paid directly to the hotel.)
No reservation will be confirmed in the absence of this payment. All payment must be in Japanese yen.
Credit cards can be available for the payment. The detail information can be available in the online reservation form.

Confirmation

 

Your reservation would be completed upon receipt of your online reservation information and verifying your payment. The Confirmation button will be displayed when you complete your reservation. Please print your confirmation slip by clicking the Confirmation button and bring it with you to the reception desk upon checking-in at the hotel.

Revision and Cancellation

You can revise and/or cancel your reservation by log-in to your Personal Page.
In case of cancellation, your deposit will be refunded after deducting the cancellation fees as shown below.

Cancellation fee when notice is given:
8 or more days prior to the first night of stay        --------    No charge
2 to 7 days before the first night of stay               --------    30% of total room rate
1 day before the first night of stay                        --------    40% of total room rate
On the first night of stay                                       --------    50% of total room rate
After the first night of stay or no notice given       --------    100% of total room rate